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Singapore FIFA Virtual Pro Association - Admin Guidelines
SGFIFAVP

Last updated: 29th October 2018

Admin Guidelines 

Minimum Players and Use of Any:

Each team requires a minimum of 3 players (Penta), 5 players (Flexi League), or 7 players (Pro/Intermediate Leagues) to play a league match. Please ensure that the minimum number of players are online to proceed with the matchup.

If the team is unable to field the minimum number of players for a league match or uses the 'Any' during a league match, the team will automatically forfeit the match.

Match Arrangements:

Pro/Intermediate Leagues:
Matchdays are fixed on Thursdays (2300, 2330) (GMT+8). Reserved day (during ACL/AL period and public holiday replacements) will be Wednesdays (2300, 2330) (GMT+8). 2 matches (against different teams) will be played on each matchday.

Flexi/Penta Leagues:
Match arrangements will be done freely between the managers themselves. It is recommended to schedule matches in the earlier part of the week as possible, so as to accommodate any postponing (if required). Teams must clear all postponed games within 2 weeks from the original matchweek, otherwise League Admins will fix the date and time of the postponed fixture.

ALL communication on match arrangements with the opponent MUST be done in the Discord server League group and not via PM. This will assist the League Admins as evidence for any decision to be made, should a conflict arises.

Please refer to Case Study 2 on how such issues were handled (must read for new managers).

Match Confirmation (Flexi/Penta Leagues):

Every manager should confirm the match arrangement to show Admins that he is aware of it. Match confirmation should be done by replying to the agreed day and time mentioned by the opposition manager, as follows:

Match Arrangements Cancellation/ No-show:

Pro/Intermediate Leagues:
The following penalties will apply accordingly to the situation:
- A team is not contactable in the Discord server League group for 10 minutes before and after scheduled time (total 20 minutes) AND no confirmed kick-off within 10 minutes of scheduled time: The offending team will automatically forfeit that match, and the team may be withdrawn from the League

Teams are advised to make contact with their opponents in the Discord server League group at least 5 minutes before scheduled kick-off.

Flexi/Penta Leagues:
Any cancellation of match arrangements should be done at LEAST 2 hours before the actual match. This should be done in the Discord server League group and not via PM. Such matches will then be rescheduled to a later date within the week, or postponed to the following week.

If a team would like to reschedule/postpone a match within 2 hours of actual match, the opponent must agree to it. Otherwise, the match should still go on as scheduled.

The following penalties will apply accordingly to the situation:
- A team is not contactable in the Discord server League group for 10 minutes before and after scheduled time (total 20 minutes) AND no confirmed kick-off within 10 minutes of scheduled time: The offending team may be withdrawn from the League
- A team is contactable in the Discord server League group, but kick-off is later than 10 minutes (but within 30 minutes) of scheduled time: The offending team will automatically forfeit the 2nd leg
- A team is contactable in the Discord server League group, but no kick-off within 30 minutes of scheduled time: The offending team is considered to be no-show, and may be withdrawn from the League

Teams are advised to make contact with their opponents in the Discord server League group at least 5 minutes before scheduled kick-off.

For matches fixed by Admins (due to no agreement beforehand):
- If one team turn up: The team must show proof (via live stream) that they are already waiting in the lobby. The team which does not turn up may be withdrawn from the League.
- If both teams do not turn up: Both teams may be withdrawn from the League.

Please refer to Case Study 6 and Case Study 8 on how such issues were handled (must read for new managers).

Pre-match Initiation:

Pro/Intermediate Leagues:
- Every manager is required to post a screenshot of their Club Lobby in the Results channel before each match (latest by 11:05pm for 1st match, latest by 11:35pm for 2nd match, GMT+8)
- Connection attempts should be done only until 11:10pm (GMT+8)
- If the match has not started by 11:10pm (with both Lobby screenshots submitted), the match should be played after the 2nd match (at 12am) or rearranged to another day using only the players shown in the Lobby screenshot (bench included)

Failure to submit a Club Lobby screenshot before playing a match will result in a forfeit for the offending team.

Flexi/Penta Leagues:
- Every manager is required to post a screenshot of their Club Lobby in the Results channel (latest by 5 minutes after scheduled match time)
- Connection attempts should be done up until 10 minutes after scheduled match time
- If the match has not started by 10 minutes after scheduled match time (with both Lobby screenshots submitted), the managers may choose to continue trying, or have the match rearranged to another day (with agreement from both managers) using only the players shown in the Lobby screenshot (bench included)

Failure to submit a Club Lobby screenshot before playing a match will result in the match result not being accepted, and requiring a replay.

Match Disconnection:

Once the game starts, it must continue in the event of any type of disconnection from any players. Should a disconnection occur due to insufficient players, please take note of the time when the game was disconnected and play out the remaining minutes. Any goals scored before the disconnection is counted (continuous video proof required from lobby to match, back to lobby).

Lag is not a valid reason to request for a restart of a match, as it cannot be controlled by anyone. Regional matches will encounter such issues too.

Managers are advised to take the player list screenshot before the start of the new match to prevent a situation where they are not able to do so when the opponents quit the game immediately upon finishing the remaining minutes. Matches continued due to disconnection will be voided if there is no player list screenshot.

Submission of Results:

Please post the following in the Results channel of the respective League groups. All participants are required to communicate via the Discord server League group created by the League Admins.

- Your match results (required)
- Player list screenshot (required)
- Goals and Goal Assists screenshots (required)
- Goal scorers and assists (if any), if no screenshots

Players' "Known As" for Virtual Pro:

Format for "Known As": First 12 alphanumeric characters (or lesser), not required to include characters used for padding

Example Name: ||FirstNameSecondName||

Accepted "Known As":
- ||FirstNameS
- FirstNameSec
- FirstName

Not accepted:
- SecondName||
- meSecondName
- SecondName
- tnameSecondN

Results Reporting format:

[Home] [score]-[score] [Away]
Scorer: [PSN or AI] (or post "Goals" screenshot)
Assist: [PSN] (or post "Goals Assists" screenshot)

Example (please indicate correct home/away team as agreed):

(England manager will post this)
England 2-1 Poland
Scorer: Rooney, Gerrard
Assist: Baines

(Poland manager will post this)
England 2-1 Poland
Scorer: Lewandowski
Assist:

Player List Screenshot (taken at either start of match or half-time):

Player list screenshots are required to support the league administration. The player list can be brought on screen by pressing SQUARE at the menus during the match. The list can be taken as a screenshot or picture. An example of the player list is as follows:

This screenshot will serve as proof for the following:

1. Ensure teams are fielding at least 3 (Penta League), 5 (Flexi League) or 7 (Pro/Intermediate Leagues) players
2. Ensure teams are fielding at most 5 players (Penta League)
3. Ensure teams are not fielding banned players

Match results will ONLY be accepted if the match has at LEAST one player list screenshot (from either team). League admins have the right to reject player list screenshots if the PSN IDs are illegible.

Both teams (Home & Away) are highly encouraged to submit the player list screenshot as we will be tracking the frequency of submissions per team. This will be a factor in our decision on the team's future participation.

Goals / Goals Assists Screenshot (taken at full-time):

Only statistics (goals, assists, clean sheets) for players with Virtual Pros' "Known As" as their PSN will be recorded. An example of the goals / goal assists screenshot is as follows:

 

Banned Players:

Banned players are not allowed to play in any matches under the jurisdiction of SGFIFAVP (league, cup, ACL qualifications). However, they can play in ACL and normal Pro Clubs matches.

Banned players can be found under "Pro Clubs & Players" -> "SGFIFAVP Active Season Players" (search for club "Banned Players"). The list of banned players will also be made known to managers of the league via the Discord channel.

Regional Ban List:

The League Admins of ASEAN leagues (Brunei, Malaysia, Indonesia, Singapore) have set up a Regional Ban List for troublemakers in the region. This list is maintained by all League admins and any entry/ removal will be agreed by all Admins. The regional ban will have a time limit (unlike respective domestic league bans) and the length of the ban will be based on the severity of the rules breach.

If a player is in the regional ban list, he will not be allowed to participate in any of the ASEAN domestic leagues.

Glitched Players:

Glitched players are not allowed to play in any matches under the jurisdiction of SGFIFAVP (league, cup, ACL qualifications). If a glitched player is found during random checks throughout the course of the season, the most recent match involving the glitched player will be forfeited. Other past matches MAY be forfeited/have points deducted based on Admin's discretion. The glitched player will be banned for 3 subsequent matchweek fixtures. Glitched players may be reported by anyone in the league (with video proof continuous from an SGFIFAVP match).

If a team has 3 or more glitched players found throughout a FIFA Season, the team may subsequently be withdrawn from the league.

For any future glitches, penalties involving the glitched player/team will be based on Admin's discretion (depending on the severity of the glitch).

Please refer to Case Study 7 on how such issues were handled (must read for new managers).

Voluntary Forfeiture, Inactivity, and/or Withdrawal From League:

A team is not allowed to voluntarily forfeit the match. Forfeit decisions (if required) will only be made by the League Admins. If a team forfeits against at least 2 teams in the same season, it may be withdrawn from the league.

If a team displays a continuous lack of fair play and gamesmanship during the course of the season, it may be withdrawn from the league.

If a team is inactive during the week, it will forfeit or postpone the match for that week. If a team is inactive for 2 weeks in a row, it may be withdrawn from the league.

If a team withdraws from the league (by choice, force, or inactivity), any results prior to the withdrawal and all future matches of the team will be taken over by the replacement team. The replacement team will not be relegated/promoted in that season (as past results are not from the replacement team).

League Admins have the right to ban the withdrawn team from rejoining the current/ future leagues.

Team Logo:

If you have a team logo, do send it in to be displayed beside your team name. You may send via e-mail (This email address is being protected from spambots. You need JavaScript enabled to view it.). Whenever possible, please send with "*.png" extensions as it will allow transparency for logos with irregular shape.

League Administrators' Authority:

The above rules are guidelines to be met and respected. The League Administrators have the right to consider every issue on a case-to-case basis. The League Administrators have full authority to withdraw any teams which are deemed to be disrespectful to their opponents or the league itself. The League Administrators' decision is final and no correspondence will be entered into.

Note to participants:

Respect your opponents, your club mates and yourself, fair play at all times. We want a healthy competition based on mutual respect. The Association has all rights to ban clubs or players that do not adhere to fair play. Let the competition begin! Enjoy!